The Cut, Copy, and Paste Functions
The Cut, Copy and Paste functions allow you to move or duplicate text and pictures, simplifying many tasks that require entering the same data over and over again. For example, Copy / Paste allows you to fill out a page of address labels without needing to type the address more than once.
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Using Cut / Copy / Paste
1) Highlight the material you wish to cut / copy.
Position your mouse at the beginning of the material you wish to highlight, hold down the left mouse button, and drag the pointer to the end. If you are copying a picture without text, you do not need to highlight; simply right-click on the picture.
2) Cut or Copy the material by clicking the right mouse button on the selection and choosing ‘Cut’ or ‘Copy’. The two options are essentially identical, except that ‘Cut’ removes the data from its original location, while ‘Copy’ leaves it where it is.
You can also use 'Cut' or 'Copy' with the keyboard by holding down Ctrl and pressing either the ‘X’ key to cut, or the ‘C’ key to copy.
3) Paste the material to its new location by right-clicking the mouse at the new location and choosing ‘Paste’, or by left-clicking on the new location and then holding ‘Ctrl’ and pressing ‘V’.
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Please note that in Agresso, you cannot paste by right-clicking; you need to use the keyboard shortcut.
Storing multiple items on the Clipboard
Cut and copied items are held in a program called the Clipboard. The Clipboard is unfortunately only able to store one piece of information at a time, and if you cut or copy a second time, the first item is lost. Note that it doesn’t matter how big the object on the Clipboard is, only that it was put there with a single use of 'Cut' or 'Copy': for example, you could highlight a hundred pages of text and copy/paste it without problems, but if you highlighted fifty pages of text and copied it, and then did the same to the second fifty pages, the fifty pages from the first copy would be ‘shunted off’ the Clipboard by the second copied item.
Microsoft Office programs such as Word and Excel, however, have a built-in version of Clipboard called the ‘Office Clipboard’ which can allow you to store multiple Clipboard entries at once. To activate the Office Clipboard, click on the ‘Edit’ tab at the top of the window and choose ‘Office Clipboard’ from the drop-down menu:
This will open a menu on the right of your screen that allows you to store and keep track of multiple Clipboard entries.
Accidental Cuts
Cutting text and pictures
If you accidently cut something that you only wanted to copy, and the information is now missing from the original document, there is no need to panic. Programs that deal with text and pictures usually have a function called ‘Undo’ which you can use to reverse any editing you have done to the document. Simply click the ‘Edit’ option, usually located in the top-left of the window, and choose ‘Undo’ from the drop-down menu.
Please note, however, that this function is limited for some programs; Notepad, for example, can only undo the most recent edit you have performed, so if you cut a piece of text and then edit the document again (by, say, cutting again or typing in text, even a single character), you will not be able to use the ‘Undo’ function to reverse the first action (although you could still just paste the information back into the document). In addition, some programs do not have an ‘Undo’ function at all - please note that this includes Agresso.
If the document that you cut from was a saved program, then the changes will only apply if you save the document, so there will be no harm unless you cut and subsequently save.
Cutting files
If you accidently cut a file, again, do not worry. When using the 'Cut' function on files, the computer does not delete the file from its original folder until after it has been pasted in a new location. Although the file changes appearance after you cut it, this is only a visual signal that the file has been cut, and deleting the file from the Clipboard will not cause it to be lost.
If you cut a file that you wished to copy, simply right-click the file again and choose ‘Copy’ to correct this.
If you cut a file that you were not intending to paste, you do not have to do anything; the next time you use the 'Cut' or 'Copy' functions, or even if you turn your computer off, the file will be left in its original location unharmed.
